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How can I calculate an office cleaning budget?

How can I calculate an office cleaning budget?

If you need to calculate an office cleaning budget and you don’t know where to start, in SCS Group Integrated Services we have been calculating costs and margins for many years when providing our services, so we can provide you with information on variables and indicative prices that can help you.

co-workers in charge of cleaning an office walk through their cleaning products while turning and looking towards the camera work team made up of two people, an Afro woman of approximately 45 years of age and a Latin man of 30 years, both with masks for the prevention of covid-19 and dressed in blue toilet uniforms, they are standing in one of the corridor of the offices for those who work with baskets full of toiletries and gloves they stare at the camera that portrays them Office cleaning stock pictures, royalty-free photos & images

Contents 

  • 1 Concept to handle to calculate an office cleaning budget
    • 1.1 Dimensions of the facilities
    • 1.2 Characteristics of the spaces to be sanitized
    • 1.3 Number of workers needed and degree of qualification by periodicity or service
    • 1.4 Procedures to be used in office cleaning
    • 1.5 Displacement
    • 1.6 Punctual service or periodic maintenance
    • 1.7 Repercussion of fixed expenses
    • 1.8 Profit Percentage

Concepts to handle to calculate an office cleaning budget

Facility dimensions

The personnel, time spent, products and even machinery to be used in cleaning offices that occupy entire floors are not the same as in other medium-sized or small offices.

Characteristics of the spaces to be sanitized

The time and procedures for cleaning spaces with a wide distribution of furniture is always faster than in places where mobility is less, and there is a greater number of elements to entertain yourself when doing tasks.

The height of ceilings, differences in levels, number of windows, and ease of access for cleaning are also important concepts to take into account when calculating an office cleaning budget.

Number of workers needed and degree of qualification by periodicity or service

The dimensions of the offices, the type of procedures to be used, the periodicity of the services, and their nature, will determine the number of cleaners, and the degree of training of the cleaning staff, which can be more general or specialized.

Also, depending on whether it is a construction cleaning, a general cleaning, or a maintenance routine, there are variations in the rates of the cleaning companies.

In a final cleaning of work or general cleaning, established scales are usually applied for this type of work based on square meters with the following indicative prices

Professional cleaning of up to 50 meters is charged between $160 and $300

Office cleaning between 60 and 100 square meters is charged between $300 and $500

Office cleaning between 110 and 160 square meters can be charged between $550 and $850

Services in offices of 200 to 300 square meters are charged between $1,200 and $2,000

And when calculating a maintenance cleaning budget, keep in mind that the price per hour of a glazier or an operator in charge of mechanical cleaning is higher than that of a routine manual cleaning employee, directly influencing the hour of calculating an office cleaning budget.

So that you can make a rough estimate, keep in mind that the price per hour of a surface glass cleaning service is between 22 and 26 euros per hour, while the work of a non-specialized cleaning employee is charged between 14 and 18 euros. for each hour of work.

 Procedures to be used in office cleaning

When procedures are carried out in which only basic cleaning products and tools are used plus unskilled labor, the office cleaning budget is always lower than if a percentage has to be passed on for investment in machinery, its maintenance, and operator training.

Displacement

Generally, cleaning companies set areas of action free of charge within a certain radius in proximity to their delegations, including a small percentage within their office cleaning budget when services must be provided in more remote places.

Punctual service or periodic maintenance

In proportion, in a single office cleaning service, something more than periodic maintenance is usually charged, given that the dynamics of monthly activity must be broken to provide this type of service.

The repercussion of fixed expenses

The expenses assumed by the cleaning agencies to be present in the sector, have to be passed on in a percentage that, although very small for each client, does not form part of the net profit margins.

Therefore, this percentage of expenses must be included in the budget for cleaning an office or other facility.

This small percentage associated with previously established scales includes expenses for renting premises, advertising, employee training, insurance, supplies, or uniforms.

Profit percentage

Once all the expenses have been added to the office cleaning budget, the margin or profit must be added, which is usually between 6 and 12% depending on the policy of each cleaning company.

Ultimately, it must be remembered that the sum of all the concepts included will give rise to the VAT tax base, to be clearly detailed in the budget for office cleaning, or any other service and that in this case, it is 21%.

In any case, the different professional cleaning company that exists in the sector manage their prices with their own policies, so there are differences in the relationship between price and quality of service that must also be taken into account.

That is why the best thing to do when thinking about contracting office cleaning services is to request more than one estimate and thus be able to compare.

And now that we have already given you many clues to calculate an office cleaning budget, if you need this service and want to save all these steps to find out how much it can cost, you just have to contact us and request a price without obligation.

 

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